A general meeting of the Mammoth Lakes Women’s Club (the “Club”) was held at 6:00 pm on Wednesday, June 11, 2014 at Michelle Royalty’s home. The Club would like to thank Michelle for her generosity in allowing the use of her home for a meeting.

Leisha Baldwin, President, called the meeting to order at 6:45 pm.

Introductions

1. Guests: None
2. New Members: None

Approve Minutes From May 14 Meeting
Sharon motioned for approval of May minutes. Jane seconded. Motion passed unanimously.  

Treasurer’s Report

1. Report:
   -Treasurer Karen Smart reports $1930.08 in Treasury, which includes a recent snack shack deposit. Slush fund contains $394.54. Savings account contains 2881.10, and earned 10 cents
   -Fashion show netted $494.41 in profits. iii) Club’s ability to accept credit & debit cards is paying off with increased sales.
2. Correspondence: none
3. Donation requests:
   -Gimme Shelter Carnival: Susi is asking for assistance with advertising. Lynne motioned to donate $150 for posters. Sharon 2nd. Motion passed unanimously.
   -Health Care Trust Mammoth Lakes: Seeking donation to support Mammoth Hospital cancer outreach program by sponsoring a hole in their golf tournament. Tournament is June 27th. Club can have personal message on their sign “We appreciate your support” was suggested by Lynne. Lynne motioned to donate $250. Anna seconded. Motion passed unanimously.
   -California Federation of Women’s Clubs Presidents Project: Capital tree plaque project. Markers would identify the California Federation of Women’s Clubs on trees that are planted around the State Capital. Each marker is $15. Lynne motioned to donate $150 to purchase plaques. Marcia 2nd.  Discussion: Is the individual Club recognized on the plaque or the California Federation? Consensus is that the Federation, not individual club, would be recognized, but Karen will confirm. Motion passed unanimously.
   -Mono County Behavioral Health (MCBH): Hosting a Community Service Fair on July 6th which will include a BBQ for kids. Sal from MCBH is requesting $200 to buy hotdogs etc. for the BBQ. Lynne motioned to donate $100 for hotdogs. Michelle R. 2nd. Motion passed unanimously. Susi indicated that Wild Iris will have a table at the fair, and suggested that Women’s Club should have one too. Offered to man the table if it were next to Wild Iris’. If anyone else in interested in manning a MLWC table for a couple of hours please send e-mail to Leisha.    

Standing Committees

1. Leisha indicated that there is a need for committee volunteers, and identified what each committee would generally attend to:
   -Social committee helps with birthdays, fun activities outside of Club meetings, as well as arranging for monthly meeting sites and securing hostesses and co-hostesses. Leisha reminded members that Sign-Up Genius is available to see what meetings need hostesses & co-hostesses. Katharine will send an updated Sign-Up Genius for upcoming meetings.
   -Communication committee assists with website, social media and event promotion. Committee currently consists of Pat Agnitch  and Patricia Ann Kent. Karen Siebert volunteered to help with communication committee.
   -Membership committee is responsible for growing the Club membership by bringing in new members. This committee would also be responsible for recognizing Club member anniversaries.
   -Fundraising committee needs individuals who will take charge of current fundraising events and/or assist those who are already in charge. Current fundraising events consist of holiday auction (needs someone to take the lead), fashion show (Lynne), and snack shack (Marcia). Karen Siebert volunteered to assist Marcia with the snack shack.
   -Scholarship committee reviews essays and interviews graduating seniors to determine scholarship recipients. Typically new committee is chosen each year. Michelle R. indicated she would like to be a “permanent” member of the scholarship committee. 
2. Membership: no report
3. Fundraising: Snack Shack: Over the last two months the snack shack has netted approximately $2400-$2600. It was also mentioned that the uptick in business is most likely due to ability to accept debit and credit cards, as well as good weather and because Little League management sent a letter to families letting them know about the Club, and what we do in the community. It was agreed that the Club should send a thank you to Little League for their efforts in promoting the Club’s presence. 
4. Snack Shack Update:
   -Anna indicated that the staffing for the snack shack was not fair, that a select few ended up having to work 6 shifts. Anna urged all members to volunteer, and suggested that every member should work at least one shift. Anna indicated that it is not difficult and that it is an opportunity to get to know and bond with other members.
   -Anna reminded Club that we are passing on covering the men’s league, and that the coed tournament brings more sales that men’s tournament.
   -Anna mentioned that the Club has been approached by the football league to work the snack shack in return for 50% of sales. Susi indicated that Wild Iris employees will be offering to work snack shack in October.
   -Marcia is trying to manage stocking the snack shack. Please e-mail her when stock of specific items is low so that she can keep up with inventory.
   -Reminder that the First Five Health Fair is next week-end from 10am-2pm, and snack shack will be open.
5. Fashion Show Recap: Lynne worked hard to put this event together, and by all accounts it was a success. The crowd had a great time and had good energy. The Club would like to thank Lynne for taking on this 1st annual event, and looks forward to many more. Fashion show netted $494.41 in profits.
6. Holiday Auction Committee: no report
7. Social: no report. It was mentioned again that any suggestion for summer BBQ be routed through Leisha or Jane.
8. Communication: no report
9. Scholarship: 
   -Kelley reported that the committee received 57 applications. Of those, 8 students were interviewed and 6 were chosen to receive awards. Total award amount is $4,000. The official announcement of student names will be released on Friday, June 13.
   -If a Club member has a graduating senior, that child receives an automatic interview if they file an application.
   -Michelle suggested that each student be funded for more than 1 year, and also suggested that the Club should/could be more invested in helping the seniors to establish life skills that could help them in the future.  

Business

1. Meeting Etiquette: Leisha thanked members for all that they do. Reminded members that oftentimes meetings fall apart when there are side bar conversations, people talking over one another or overly strong opinions. Leisha reminded members that all opinions are valuable and respected, and that each member should have a turn to speak without interruption. Members should raise their hands and be acknowledged by Leisha rather than interrupt other speakers. In the interest of getting through the meeting on time, there will be a time limit on discussions. 
2. Gimme Shelter Carnival: General discussion on how the Club might be able to help. Susi will ask for more information from Donna about booths, etc. Lynne would like to remind everyone to be safe and to remind their children to be safe during the time that the event is in town.
3. Women’s Club Shirts and Bags: Leisha indicated that tote bags, shirts, vests …just about anything in any color is   available with MLWC logo. Items are available through Creative Embroidery, and can be ordered individually. Leisha suggested going in to Creative Embroidery to see what is available. Leisha also passed around order forms that can be used.   

Non-Agenda Items

• Marcia inquired about any updates on Bluesapalooza. All we know at this point is that the event is from July 31-Aug 2, that the Club will be serving beer and can keep the tips. Pat A. will speak to Sean and see if there is any more info re: the Club’s participation.
• Kelly would like the Club to consider having slush fund fundraisers 3 or 4 times a year to maintain the slush fund balance. Kelly investigated Yankee candles as the first possible fundraiser. There is no upfront cost, items can be purchased through a catalog or online, and can be sent to e-mail contacts for even more sales. In return, Club would receive 40% back on all sales. Fall catalog sales start at the end of July. 
  

Members’ News and Notes

• Leisha said that her step son, who is in the Job Corps, met a girl and is engaged
  

Next Meeting
Next meeting will be July 9 at Michelle Royalty’s home. Co-hostesses are needed. 

Adjournment:  The meeting was adjourned at 8:40 pm. 


Respectfully submitted by:
Susi Bains, Secretary

A general meeting of the Mammoth Lakes Women’s Club (the “Club”) was held at 6:00 pm on Wednesday, May 14, 2014 at Lynne’ Garden of Eatin’. The Club would like to thank Lynne Blanche for her generosity in allowing the use of her restaurant for its meeting.

Jane Lawton, President, called the meeting to order at 6:30 pm.

Guests:  There were no member guests. Carlene Miller was acknowledged as a new member and was presented with flowers.

Guest Speakers: 

1. Donna Richards: Organizing a carnival fundraiser for Wild Iris. Goal is to raise $60k for a DV shelter. Carnival will be from July 10-July 20th at Sierra Nevada Resort, and will include traditional carnival rides, music and raffle. Donna is requesting that Women’s Club sell tickets at the Snack Shack. Also may need members of Women’s Club to help with manning Wild Iris booth. Further discussion was tabled until June meeting.
2. Jo Bacon and Betsy Truax: Presentation re: MLR Foundation. MLR will help get the things we need in town related to activities and tourism with decisions made by one organization. The Rec Commission is looking at most efficient way to spend recreation dollars – possibilities could be trails system, park master plan or a pool in town. Another proposal will focus on supporting summer camps, gymnastics etc. One body would make the decision. MLR is also looking for people who are interested in all 7 areas of recreation so that each would have an  advocate/representative. MLR will consist of a 9 member volunteer board, with representation from Mammoth Lakes Tourism, Mammoth Lakes Housing and a Council member. The remaining spots are currently vacant. No more than three board members can be non-residents of Mammoth Lakes.

Minutes:  Kathryn Adkins motioned for approval of April minutes with one correction: Under heading of Social, change the month of April to May. Michelle Helm, seconded. Motion passed unanimously.  

Treasurer’s Report: Karen reported the following balances/activities: Treasury: $4074.94 which includes a $798.00 snack shack deposit, and $1200 subtracted out for snack shack expenses. Slush fund: $394.54, Savings: $2881.00. Earnings on Savings was 12 cents.

Correspondence: Painted Turtle (Paul Newman) kids get turtle pillow & quilt. Greta Boyer has been supplying quilts for this organization. If anyone is interested in helping to make and supply quilts, let Greta know and she can put you in touch with the right people.

Donation Requests: None.

Scholarship Committee:  No report.

Fundraising:

1. Snack Shack:

• Need more members to volunteer. Club has 26 members but only 11 people have signed up for snack shack shifts. General discussion took place about the need for a more concerted effort to be made by all Club members to ensure that each member is putting in the same amount of time. It was also voiced that if we are a service organization, then everyone should put forth the effort to cover our biggest fundraiser. Jane suggested that further discussion be tabled for the new Board to address.
• General discussion that some people may not be getting e-mails requesting sign- ups for the Snack Shack. Contact list will be sent to members so that information can be updated, and the updated list will then be sent to Anna.
• A reminder that if other service organizations want to cover the snack shack, they will receive 50% of proceeds.
• Noted that the Snack Shack tablet does not track items that we need. Karen Smart and Marcia B. will assist Jane in setting up the tablet so that it can track items. In the meantime, please notify Marcia directly if/when we are running low on items.
• Noted that the snack shack has more variety of items this year including pulled pork.
• Leisha will send out volunteer hour tracking sheet to Club members.

   2. 1st Annual Boutique Fashion Show:

• Committee members are Patricia Ann Kent, Kelly, Lynne & Michelle R. 
• Roma’s Boutique, Tonik and Deer Rose will participate. Fashions will include women’s, men’s and children’s clothing. Tickets will be $35 in advance, $40 at the door. Event will be held on June 1st at Jimmy’s Taverna from 12-3pm. Tickets can also be purchased through brownpapertickets.com. Each ticket purchase will receive a raffle ticket. A banquet consisting of an assortment of fresh fruits, cheeses, nuts, crackers, avocado-brie quesadilla and mango pico de gallo will be included in the ticket price. Each ticket purchase will also receive a raffle ticket. There will be a “No Host” bar. Participating boutiques will sell tickets. Need assistance from Club members to sell tickets as well. Also need Club members to help organize the event, especially coordinators for the models. Lynne will send an e-mail re: what kind of help she needs during the event as soon as she can. Also need assistance from Club members in gathering items for raffle. Would like those items to be “pampering” in nature. 
  

Board Slate:  New Board was announced: President: Leisha Baldwin, Vice President: Kelly Hawtry, Treasurer: Karen Smart, Secretary: Susi Bains. Outgoing Board was recognized and thanked for their participation. Each received a small gift of appreciation (Vicky’s gift will be delivered by Carlene).

Non-Agenda Items: MLWC “swag" unveiled – more discussion at next meeting.

Social: 

1. A 2nd request has been made for summer BBQ ideas. It was noted that the District ladies would like to join us for the summer meeting. Discussion tabled for the new Board to address. Kathryn motioned that the Club have a BBQ party and to invite District ladies, Sharon seconded. Motion passed unanimously. It was requested that any ideas for the BBQ be sent to Jane, Leisha or Kelly. 
2. June meeting will be held on Wednesday June 11 at the home of Michelle Royalty. Social begins @ 6pm.

News and Notes: None.  

Adjournment:  The meeting was adjourned at 8:15 pm.


Respectfully submitted by:
Susi Bains, Substitute Secretary